Coach Terms & Conditions
The operational, ethical, and legal terms governing Personal Trainers, Strength Coaches, and Fitness Professionals utilizing the Fitness Pro Coach Portal.
As a coach on Fitness Pro, you operate as an independent fitness professional. You retain complete clinical and programming discretion over your workout templates and client assignments. With this discretion comes the professional responsibility to uphold high standards of athlete safety, maintain valid certifications, respect client confidentiality, and hold adequate commercial liability insurance.
1. Scope & Independent Contractor Status
These Coach Terms & Conditions ("Coach Terms") constitute a legally binding agreement between you ("Coach", "Trainer", or "PT") and Fitness Pro Inc. ("Fitness Pro"). These Coach Terms supplement our general Terms of Service.
No Employment Relationship: You expressly acknowledge that you are an independent contractor and not an employee, agent, partner, or joint venturer of Fitness Pro. Nothing in this agreement creates an employer-employee relationship. You are solely responsible for all income taxes, national insurance, pension contributions, and business registrations arising from your coaching revenues.
2. Coach Credentials, Certifications & Insurance
By onboarding clients or generating invite codes via the Coach Portal, you represent and warrant that:
3. Client Safety & Programming Standards
Coaches must exercise reasonable professional care when prescribing exercise regimes, programming training blocks, and setting macro goals:
- Health Screening: You must ensure every client has completed onboarding health declarations and that you have reviewed any documented injuries, medical notes, or limitations prior to assigning heavy compound lifts or high-impact conditioning.
- Progressive Overload & Volume Management: Programming must respect safe volume thresholds, realistic RPE (Rate of Perceived Exertion) scaling, and adequate deload/recovery intervals to prevent overtraining or injury.
- Exercise Video Demos: When attaching video guidance or demo URLs to workout templates, you must verify that the demonstrated form is biomechanically sound and conforms to industry safety standards.
4. Prohibited Coaching Practices (Zero Tolerance)
Immediate Account Revocation & Ban Triggers
- Prescribing, recommending, supplying, or facilitating the acquisition of anabolic steroids, selective androgen receptor modulators (SARMs), banned peptides, clenbuterol, or unprescribed pharmaceuticals.
- Recommending dangerous dehydration protocols, severe caloric deprivation (< 800 kcal/day without medical supervision), or dangerous weight-cutting methods.
- Making false clinical claims to diagnose, cure, or treat pathological medical conditions (e.g. cancer, diabetes, endocrine disorders).
- Engaging in any sexual propositioning, romantic solicitation, predatory conduct, or harassment of clients via the in-app chat or linked communication channels.
5. Client Data Protection & Confidentiality (GDPR / HIPAA)
Through the Coach Portal, you are granted privileged access to sensitive personal data ("Special Category Data" under GDPR Article 9), including client body weight logs, progress photos, check-in reflections, and health notes.
Strict Confidentiality Obligations:
- You shall not download, export, screenshot, disseminate, or post client progress photos or weight data on social media (Instagram, TikTok, YouTube) or marketing materials without verifiable, written, un-coerced opt-in consent from the client.
- You shall not sell, license, or disclose client rosters, phone numbers, or email addresses to supplement brands, gyms, or third-party lead brokers.
- You shall immediately notify Fitness Pro Data Protection (dpo@fitnesspro.app) if your coach device is stolen, hacked, or compromised.
6. Workout Templates & Content Ownership
Your Intellectual Property: You retain all intellectual property rights to the unique workout templates, routine structures, and video demonstrations you author within the Workout Builder.
Platform License: By inputting templates into Fitness Pro, you grant us a worldwide, non-exclusive license to host, format, stream, and deliver your content to your assigned clients for the duration of their active coaching relationship with you.
Third-Party Copyrights: If you embed YouTube, Vimeo, or external MP4 media links into exercises, you warrant that such links do not violate copyright or terms of service of the host platform.
7. Client Onboarding, Invite Codes & Roster Transfer
Coaches utilize secure invite links and codes generated via the Coach Portal. When generating invites with custom macro targets and workout splits, you certify that the parameters reflect the specific client's physical capacity.
Coach Inactivity or Departure: In the event you choose to close your coaching account or cease active engagement on the Platform, you agree to provide clients at least fourteen (14) days advance notice and facilitate an orderly transition (such as enabling AI-assisted continuity or transferring routines to the client's self-guided library).
8. Indemnification of Fitness Pro
YOU AGREE TO DEFEND, INDEMNIFY, AND HOLD HARMLESS FITNESS PRO INC., ITS OFFICERS, DIRECTORS, AFFILIATES, AND AGENTS FROM AND AGAINST ANY AND ALL CLAIMS, DAMAGES, OBLIGATIONS, LOSSES, LIABILITIES, COSTS, OR DEBT, AND EXPENSES (INCLUDING LEGAL FEES) ARISING FROM:
- Your coaching services, exercise instruction, nutrition advice, or supervision of any client;
- Any physical injury, health complication, or death suffered by an athlete following your assigned workouts or advice;
- Your breach of client confidentiality or unauthorized dissemination of progress photos;
- Any infringement of third-party copyrights or intellectual property in your uploaded templates or video content.
9. Governing Law & Inquiries
These Coach Terms are governed by the laws of Ireland and the European Union. For inquiries regarding coach certification verification, enterprise team accounts, or dispute mediation, contact coaches@fitnesspro.app.